Financial Technology Solutions
Finance work is repetitive, exacting and audited. Software helps most where the process is understood: matching records, collecting approvals, keeping evidence, and showing the position of the business without waiting for month end. We build around your existing accounting platform rather than replacing it.
Who it helps
Where financial technology solutions tends to fit
If more than one of these sounds familiar, the solution is likely worth a conversation.
- Finance teams reconciling high volumes of transactions across several accounts or systems.
- Businesses whose approval process runs through email and is hard to evidence later.
- Organisations needing earlier sight of cash position than a monthly report allows.
- Operations where exceptions such as duplicate payments or out of pattern transactions need consistent review.
Business problems
The problems this is usually brought in to solve
Reconciliation consumes days
Statements, invoices and payments are matched by hand in a spreadsheet, and the work restarts every month.
Approvals leave no trail
Sign off happens in email threads, so answering an auditor's question means searching mailboxes.
Exceptions are found late
Duplicate payments or unusual transactions are noticed during review rather than before the payment leaves.
Cash position is unclear
The business cannot see committed spend, expected receipts and actual balances in one place.
Services and capabilities
Core capabilities and optional additions
Core capabilities are part of a typical build. Optional additions are included only when the agreed scope calls for them. What you receive in the end depends on the scope we agree together, so treat this as the menu rather than the order.
Core capabilities
- Finance workflow applications for requests, approvals and payment preparation
- Accounting platform integrations for transactions, contacts and invoices
- Reconciliation tooling that matches records and highlights exceptions
- Payment integrations for account and card payments through approved providers
- Cash flow reporting combining bank balances, committed costs and expected receipts
- Approval chains by role, value and cost centre, with delegation rules
- Audit trails recording who approved what, when and on what basis
- Anomaly detection to flag unusual amounts, duplicates or out of pattern suppliers
- Budget against actual reporting by department or project
- Document handling for invoices, statements and remittances
Optional additions
- Spend control for purchasing cards or staff expenses
- Multi entity consolidation where several companies are involved
- Forecasting beyond the current period, built on your own historical records
- Integration with a treasury or banking platform where one is used
Anything listed as optional is quoted separately and only built if you decide it is worth having.
What an engagement can include
How a scoped project is put together
Not every project needs every step. This is the shape a typical engagement takes, and the scope you agree selects the parts that apply.
- 1Discovery of the finance processes involved, including the controls you already rely on
- 2Review of the accounting platform's integration options and any limitations
- 3Design of approval, reconciliation and exception workflows with your finance team
- 4Build with parallel running against the current process before switching over
- 5Access and audit design, including retention of evidence
- 6Reconciliation and migration checking for any historical data in scope
- 7Training, documentation and a review after the first full reporting cycle
Typical workflows
How it works day to day
These are the workflows this solution usually supports. Yours will be shaped during discovery.
Invoice to payment
- 1An invoice arrives and is matched to a purchase order or agreement
- 2Differences and duplicates are flagged before anything is approved
- 3Approval is collected from the right person by role and value
- 4The approved invoice is queued for payment with a complete history attached
Reconciliation
- 1Statement and ledger records are imported for the period
- 2Matching rules pair what should pair, and the rest is listed as exceptions
- 3Exceptions are worked and resolved with a note on each
- 4The reconciled position and any write offs are reported for review
Integration options
What it can connect to
Every system also has to allow the connection in the first place. Where a platform does not offer a supported way to integrate, we will tell you during discovery rather than work around it quietly.
Accounting platforms
Transactions, contacts, invoices and reporting periods, subject to the platform's interface.
Banking and payment providers
Statement and transaction data, and payment initiation where the provider supports it.
Payroll and expense systems
Cost data so reporting reflects total spend rather than purchase invoices alone.
Document storage
Source documents retained alongside the transaction record for audit purposes.
Business intelligence tools
Prepared finance data published to existing dashboards rather than creating a parallel report.
Delivery and handover
What you receive, and what stays with you
- Agreed scope listing the workflows, controls and integrations in the first release
- A written control description explaining how approvals, segregation of duties and evidence work
- Parallel run results comparing the new process with the existing one
- Documentation for the finance team covering period close, exceptions and escalation
Security and operations
Security and operational considerations
These are the controls and habits that come with the solution. The detail is agreed for your environment during scoping.
- Role separation so the person preparing a payment is not the person approving it
- Multi factor authentication for access to financial functions
- Full audit logging of approvals, changes and overrides, retained for the period your requirements specify
- Encryption in transit and at rest for financial records
- Evidence retained in a form that can be produced for auditors or reviewers when asked
Questions
Financial Technology Solutions questions, answered
No. In most cases your accounting platform remains the system of record, and we build the workflow, reconciliation or reporting layer around it. Replacement is only discussed if the platform genuinely cannot support the process.
No, and we will not claim to. We can implement audit trails, approval records and access controls that support your compliance obligations. Whether those obligations are met remains a matter for you and your advisers.
Requirements depend on your entity, sector and jurisdiction. We build to the controls you specify, document what the system does, and work alongside your accountant or adviser where a specific obligation applies. We do not claim certifications we do not hold.
Historical records establish what is normal for a supplier, amount or pattern. New entries outside that range are flagged for a person to review before payment, which catches duplicates and unusual items earlier than a period end review.
Yes, and that is usually the right starting point. We model the process you actually run, then suggest changes only where they remove genuine effort or strengthen a control, with the reason stated.
Related solutions
Often considered alongside this
- AI & Machine LearningPractical machine learning and automation: forecasting, document processing, anomaly detection and assistants that search your own records.View solution
- Managed Database & DBA ServicesDatabase administration, performance tuning, backup verification, recovery testing, migrations and availability planning.View solution
- Retail & Inventory SystemsStock visibility, purchasing, barcodes and multi location inventory that keeps counter and online channels in agreement.View solution
Next step
Discuss your financial technology solutions requirements
Tell us about your current systems, the people involved and what you need the outcome to be. We will suggest a scope, flag anything that needs checking first, and explain what the work involves.